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An Ultimate Guide to Hire a Bookkeeper in the UK

If you're looking to hire a bookkeeper, there is a chance you're starting a new business or you are already in business or self-employed and need help with the financial side. bookkeeping consists of the continuous monitoring of the financial transactions of the company. bookkeepers are responsible for managing the current and accurate financial reports about the business they are working with. Most of the time, the accountant is quite limited in scope – providing reports to business owners or providing documentation to accountants for the next step. However, as with most professions, skills and experience vary, and some bookkeepers can help with strategy and planning.

Guide to Hire a Bookkeeper in the UK


Good Bookkeepers

Good bookkeepers must be methodical in keeping accurate records. There are various methods, including "single entry" and "double-entry", and these are sometimes considered best practices in accounting. So as long as your accountant keeps up-to-date records of incoming and outgoing transactions, it's the same end state.

There is no set line for when an accountant's role ends and when a bookkeeper's role begins, but generally, bookkeepers tend not to get involved in corporate tax filings.


Tasks of a Bookkeeper

A bookkeeper is an expert person who:


● Manage accurate financial transactions

● Manage internal business processes

● Capture your company's financial information in a standardized way so that accountants can also access it

● Review of internal business processes.

● Organize, collect and record financial data on a daily basis

● Keep track of purchases, sales, and payments

Why Do You Need a Bookkeeper?

If you've started your own business, chances are you're passionate about it and focused on the things you love to do. But if you're not interested in keeping track of every detail of every financial transaction.

For example, imagine you have a small business. Maybe you have:


● A simple business model

● Invoices from suppliers of hair products

● A high transaction rate with many customers

● Many sales per day, maybe dozens or more

● Record and pay employee wages



Without proper bookkeeping, transactions would easily go unnoticed and accumulate at the end of a financial period. Mistakes can be made and important details can be missed or overlooked. This is where bookkeepers come in. You can relieve the company. It can take care of the daily entry of receipts, invoices and other transactions.



What Do They Actually Do?

They provide current and accurate financial information about a business. Basically, the two tasks that define their tasks are data entry and bank reconciliation.

Other roles can be:


● Business profit and loss management

● Pay bills and suppliers

● Management of company books.

● Company balance sheet management

● Complete tax forms

● Record of financial transactions

● Process customer invoices, approve payments (or reject) payments

● Preparation of financial reports

● Complete sales tax returns



However, a professional bookkeeper does more than just reconcile bank statements. If you hire an outside bookkeeper for your business, you may come up with other ideas, such as; Developing systems to account for all financial transactions by creating a chart of accounts. They can help define accounting policies and best practices.


Bookkeeping Services



What Skills to Look for in a Bookkeeper?

Let's start with the non-negotiable bits. If they can't reconcile the books or are bad with numbers, they may not be the right people. These are the main areas your bookkeeper should be comfortable with:


● Balance sheets

● Bank deposits

● Power calculation

● Annual accounts

● Bonuses and Commissions

● Bank reconciliation

● Charity accounting

● Debits and credits

● Deferred transactions

● Pay payroll taxes

● Depreciation

● Payments

● Payroll entries

● Inventory movements

● Invoice

● Billing

● Journal entries

● Transaction and cash flow management

● Currency exchange

● Extra hours

● File payroll taxes

● Calculation of wages and salaries

● Payroll tax calculations


But even if your bookkeeper has excellent basic skills, they can still be a headache if they're not organized or know how to work with clients and vendors.



What are the Benefits of Hiring a Bookkeeper?

Hiring a bookkeeper depends on the growth stage of your business and how comfortable you are with your accounting. So when should you call a bookkeeper? If your business is new and you have a small amount of bookkeeping, you may be able to do your bookkeeping with a simple spreadsheet. But as your business grows and becomes more complex and profitable, it's time to think about professional support. Here are the reasons why you should hire a :

1. A Professional Bookkeeper Will Save You Time

You spend many hours each month on accounting and other financial activities. Because it's so long and boring, always keep it at the bottom of your list. So when the tax return deadline runs out, you will waste valuable time. And every time you switch to non-core activities like accounting management, you spend time growing your business. The time you spend on bookkeeping can be spent on your business - product development, customer experience, and ultimately your bottom line.


professional bookkeeper in the UK


2. Keep Accurate Records

Not only will your bookkeeper help you keep accurate records, but he will understand your financial situation. He helps you evaluate how to make important business decisions, such as: if it is a good time to grow or when to stop. He can also identify trends in your industry and help you take advantage of those opportunities. Finally, he can help you set a budget and stick to your budget. He will help you create a realistic financial plan that will allow your business to grow by reaching short and long-term goals.

3. You Won’t Miss Unpaid Invoices

Overdue and unpaid invoices can impact your cash flow and business goals. A bookkeeper can set up a process to help you keep track of your bills. This can include sending reminders about overdue invoices, making phone calls or charging fees for delays. It also tracks overdue or forgotten payments, so you don't have to worry about losing financial commitments.

4. They Help You Identify Liquidity Problems

Since your bookkeeper handles the daily entry of invoices, receipts and other transactions, he has a good idea of ​​your income, expenses and spending habits.

Paying attention to your accounts will help you understand how your business is doing and identify any cash flow issues that may arise.

5. You Have the Option to Pay Less Tax

If a bookkeeper has experience with a company in your industry, he will understand the daily expenses and will be able to advise you on tax-deductible business expenses. For example, a bookkeeper who works with other yoga studios can tell you if the cost of additional training for one of their teachers is tax-deductible. Also, the cost of hiring and working with a bookkeeper is tax-deductible.

6. Expert in Managing

A bookkeeper is an expert in maintaining, classifying and recording your business's financial transactions. They spent time executing their experiences and skills. During this time, they have seen and fixed any bookkeeping issues you may have. Their experience makes them more effective in treating these problems. Plus, they understand the business trends and challenges that other players in your industry face and can even help you overcome them. They also know what questions to ask to help you make important decisions and can share best practices with you.


7. You can Focus on Growing Your Business

Understanding your company's income and expenses will help you manage your finances better. You recognize consumption patterns and sales trends. A tax and bookkeeping officer can help you make better business decisions about your day-to-day activities, such as what time of year is the best time to make major purchases.


They can help predict seasonal peaks, ensure you have access to capital in the months of slowdown, and prevent you from raising too much in the good months. Being more aware of costs will help you control and reduce operating costs where possible and save money in the long run.



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