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What Business Expenses Can You Claim in Your Taxes as a Limited Company?

Are you a veteran running an LLC or are you just starting out as a company manager? Either way, business expenses often go unreported, which means you may pay more taxes than you need to. Realizing your costs, regardless of size, is an important part of running a successful business. Calculating business expenses is an easy way to keep your business tax-efficient - it will reduce your profits, reducing your tax liabilities and payments. By reporting all of your eligible expenditures, you'll ensure that you don't pay a single penny in more tax than you need to be.


The general rule is that business expenses should be "complete, exclusive and necessary". However, we must bear in mind that HMRC's rules are trivial and complex and are usually based on vague notions such as “fairness” and “reasonable” about claimed costs. This can affect the amount of personal taxes you pay. We look at all the major types of HMRC-approved business costs that you can claim as a limited partnership. We also have a separate section that lists all the costs you can claim as a Sole Distributor.


If you need help with your limited partner accounts or want to claim your expenses, you can reach out to our expert advisors and find out how PTA can help your business.


Limited Company Expenses


What Is the Public Company Tax Exemption?

Business costs reduce the profit on which limited companies pay corporate tax. Therefore, more allowable cost means less taxable and less taxable profits to pay. Since you always want to stay safe from HMRC, you need to ensure that you only claim invoices that are on the HMRC approved list. In order to calculate your expenses properly, you need to keep accurate records of everything. Please note that you are required by law to keep these records for at least six years.


As always, HMRC rules can be complex and are often based on concepts such as 'fairness' and 'fairness' in claimed costs. Always consult an accountant if in doubt.


Confirm Expenses as a Public Limited Company

You can pay for your business expenses directly from a commercial bank account or as a "debit" if you pay it in person. Remember to always keep accurate records every time you make any payments with company money. Your employees can also claim costs if you run a small limited liability company. So it is best to have the company account form and policies as the amount your employees are allowed to spend in each case. It's also important to note that in order to be able to pay the costs, your employees must keep all receipts.


How to Keep a Record of Your Limited Liability Company (LLC) Business Expenses

We encourage you to list and update all of your business miles throughout the year or to outsource this portion of your accounting to make the process easier. You must keep a record/receipt of all your business expenses. For example, if you are claiming exemption from fuel tax while using a company-owned vehicle, be sure to keep all of your receipts. For other business expenses, tax relief is provided from the cost of everything needed to operate the LLC. The trick is to make sure you save everything carefully so you don't lose it. You are not limited to a certain quantity of supplies within a reasonable range.


The best way to use online accounting software is to track what you've done for supplies and other expenses like travel and living. The main difference is that you don't have to memorize every item. However, it is important to keep receipts for every purchase. Receipts must be kept for a period of six years after the returns have been submitted as HMRC may decide to investigate at any time during this period.


If you only travel for a day, you can have lunch if you work more than five hours. This also applies to dinner if you are working until 10 pm. It is also a good idea to record any expenses in your accounting software or spreadsheet so that you always have the exact date and cost in case HMRC seems to be closer. Also note that HMRC has a low opinion of the overuse of taxis, especially when used for a very short trip.



Claim back Your Taxes as a Limited Company

Accounting Fees for Public Enterprises

You can claim a tax credit on the full cost of your company’s limited accounting costs, as long as the accountant’s time is only allocated to your company’s affairs. If an accountant gives advice or takes the time to manage your personal matters (such as preparing your personal self-assessment statement) it may be in the LLC account, but you will need to report it yourself.



Accommodation Costs and Expenses During the Business Trip

You can claim the cost of accommodation while traveling to work or a temporary location for business purposes, provided the cost is reasonable and not excessive. HMRC is likely to question unnecessary claims for expensive hotels or apartments with more than one bedroom.



The Cost and Expense of Starting Your Public Company

The cost of establishing an LLC is a business expense and you can claim a tax credit for this. This covers all associated costs, from printing to shipping the equipment your business needs. You can also claim the accounting fees you paid or the company’s mandatory training fees.



Business Insurance

You can avail of any insurance policy for your company.


Claim back Your Taxes as a Limited Company



Business Mileage Costs

If you go to work temporarily in your car or truck and pay for the fuel yourself, you are entitled to compensation for your work. You can also claim a mileage fee while you ride the bike. No matter how you travel, you can’t travel a mile to get to your regular place of work.



Charitable Donations as a Limited Liability Company

Your public company pays lower corporate taxes when doing community service. You can claim a tax credit by deducting your subscription from all corporate profits before paying taxes. We explain this in more detail in our information section on donating to charity.



Childcare Costs and Expenses

HMRC does not allow child custody as a legitimate business expense. However, the employees themselves (including directors of limited companies) can claim tax relief with the payment of their salaries up to a certain amount.



Cost of Parties and Events through Your Limited Liability Company

Your company can hold an annual event - often a Christmas party - as a tax-free benefit, provided you meet certain conditions. Your staff can invite parties, but the cost cannot exceed £ 150 per person (including VAT). The main purpose of this is to serve the staff.


With some exceptions, entertainment expenses or gifts are not allowed as a deduction from profits, even if that is the actual cost to your business or trade. Therefore, tax credits are not given for this.



Maintenance Costs

If you have personal maintenance costs, you may be able to claim the cost of your management duties. These costs are not recognized in corporate profit, so the net effect is as if those costs were not claimed at all.



Equipment costs for Your Limited Company

Payment for everything needed to perform your duties as a manager is tax–free like computers, printers, and software, etc. For example, you will get a reasonable exemption for office equipment/furniture. B Chairs, shelves, etc. This seems to serve two purposes but is acceptable as it is a commercial necessity. As long as personal use is minimal, it will not be considered an asset and you will not have to pay personal taxes on it.


With more people working from home than ever before due to the coronavirus, we have a separate article with information on what to claim as a decent job from home costs.


Claim back Your Taxes as a Limited Company



Fixed Assets and Disposal of Fixed Assets

As long as it is intended for commercial use, items such as laptops, personal computers, work phones, and office furniture can be recorded as fixed assets in your business accounts. If the original is old or no longer used by your company, you can remove it. Whether you continue to use a fixed asset, sell or dispose of old models, HMRC needs to know if it is counting correctly every year.


While buying fixed assets is not a cost that degrades business profits, you can benefit from capital relief to reduce the amount of paying corporate tax.



General Office Expenses and Purchases of Your Public Company

Simple purchases must be made with receipts that will be used in full, exclusively, and to meet your obligations. This includes postage, computer supplies, and office supplies.


Legal and Other Costs

As long as it is directly related to your business, legal and other fees are acceptable.


Health Insurance (Health Care) Costs through a Limited Liability Company

Your company can provide financial support for employee health insurance. This is a "benefit in kind" on which the employee must pay a personal tax. Your company is subject to social security contributions of 13.8% for the tax years 2020/21 and 2021/22.


Fees for Cell Phones, Landline and Broadband Phones as A Public Company

If the landline contract is for commercial use only, then it is an approved business expense and you will not be personally taxed. Using a separate phone line dedicated to business only shows that this is 100% business use. For cell phones, the company can claim all costs as eligible costs, provided the contract is between the company and the cellular operator.


It is becoming increasingly difficult to separate the cost of business calls as cellular operators (and many landline operators) charge the cost of calls. If you can't separate the business component from your personal use of your cell phone, duplicate subject rules prevent you from filing a complaint as there is no charge for business calls you make, on top of the tariff you actually pay for employees.


Once you start doing some of your home business on your personal broadband, you will not be able to claim if you already have broadband unless you can clearly separate the business from the personal element. Having two broadband lines can show that one line is 100% business-friendly.


If you do not have a broadband contract at home and need Internet access to run your business, the fees can be collected by your company and no interest in kind is reported.


Professional Subscriptions

Professional subscriptions such as membership in a trading organization or registrations required to trade are allowed as long as they are professional organizations that are HMRC certified and relevant to your job. If it's not directly related, it's not allowed. Membership in your local golf club is not allowed, no matter how much you think it could help your business!



Wages and Pensions

A salary paid to you as an employee or manager of your company, like any National Insurance Contribution (NIC), is a reimbursable expense. You can pay a tax-privileged salary up to the relevant threshold for national insurance, i. e. before becoming responsible for initiating payments to NICs. You will be more tax efficient if you pay a lower monthly salary as you will have to start paying the NIC once you cross the applicable NI threshold.


Business Expenses Can You Claim in Your Taxes as a Limited Company


Use Your Home as an Office If You Are A Limited Company

If you work for an LLC, you can claim a weekly amount if you work from home. The amount you can claim from HMRC is £ 6 a week with no detailed records. The other good news is that HMRC does not think it is an in-kind advantage, which means that you do not have to pay tax on it thanks to your self-assessment.



As always, there are rules: You must be able to show that you spend regular time in this office space so that you can use your home office for more than simple management. On-site or in customer offices. Equipment essential and essential to your professional duties will benefit from tax credits. You can also request reasonable compensation for the cost of furnishing an office (such as chairs or bookcases).



Rent Out Your Office to Your Company

You may be able to rent out your personal workspace in your home to your limited company and claim it as an expense. You should mention this income during your self-assessment. Thus, you are subject to additional taxes once your expenses are deducted.


HMRC's rules are complex in this area and it expects any calculations to be "fair and reasonable". You should speak to a crisis accountant before entering into a lease agreement between you and your company.



Work Uniforms or Protective Clothing

As we mentioned at the beginning of the article, you cannot claim a beautiful outfit or dress for personal use. However, if you need a uniform for your business, for example, a B-shirt or hoodie with your company name and logo, or if you need special protective clothing such as boots or steel toe, you can claim the costs. . If you are an actor or artist and need a costume, you can claim it too.


If you are still unsure about anything or need guidance, please contact us in this regard.


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