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What is a Statement of Sickness - Form SC2?

Updated: Jan 19

In the United Kingdom, employees are entitled to Statutory Sick Pay (SSP) when they are unable to work due to illness or injury. To claim SSP, an employee must provide their employer with a statement of sickness, also known as a sick note or medical certificate. In this article, we will discuss what a statement of sickness is, when it is needed, and how to obtain one.


Statutory Sick Pay (SSP) in the UK: A Lifeline for Workers


Statutory Sick Pay (SSP) serves as a crucial financial support for employees in the United Kingdom who are unable to work due to sickness. It ensures that workers are not left without income during their health-related absences. Understanding the eligibility criteria, application process, and the role of the Employee's Statement of Sickness (Form SC2) is vital for every working individual in the UK.


Statement of Sickness - Form SC2


What is a Statement of Sickness?

A statement of sickness is a document that provides evidence that an employee is unable to work due to illness or injury. It is usually issued by a doctor, nurse, or another healthcare professional. The document includes details such as the employee’s name, the date of the statement, the date the illness or injury started, and the expected duration of the illness or injury. It may also include information about any treatments the employee is receiving and any restrictions on their ability to work.


When is a Statement of Sickness Needed?

An employee will need to provide their employer with a statement of sickness if they are absent from work due to illness or injury for more than four consecutive days. This is known as a “period of incapacity for work”. If the employee is absent for less than four days, they do not need to provide a statement of sickness, but they may still be entitled to SSP if they meet the other eligibility criteria.


Employers may also require a statement of sickness for shorter absences, particularly if the employee has a history of frequent or unexplained absences. In such cases, the employer may request that the employee provide a statement of sickness for absences of one or two days.


How to Obtain a Statement of Sickness?

To obtain a statement of sickness, an employee should make an appointment with their doctor, nurse, or another healthcare professional. The appointment should be as soon as possible after the start of the illness or injury. If the employee is unable to leave their home due to their condition, they or may be able to arrange for a phone or video consultation.


During the appointment, the employee should explain their symptoms and provide any relevant information about their job and workplace. The healthcare professional will then assess the employee’s condition and provide a statement of sickness if appropriate. The statement of sickness will usually be provided on a standard form, which the employee should sign and give to their employer.


If the employee’s condition changes during the period of sickness, they may need to obtain a new statement of sickness with updated information. For example, if the employee initially expects to be absent from work for five days but their condition worsens and they need to be absent for a longer period, they will need a new statement of sickness to cover the extended period.


Form SC2

The SC2 form in the UK is used to apply for Statutory Sick Pay (SSP) as an employee who is not eligible for sick pay from their employer. You should use form SC2 to request your company for Statutory Sick Pay (SSP). You must have been off your job due to sickness for greater than 3 days continuously to be eligible to make the claim. After you’ve filled out the form SC2, provide it to your employer, it'll help them decide if you could get SSP. It is not mandatory to use this form and employers can require the employee to apply their own form of self-certification if they like.


You Can Get the SC2 Form From Several Sources:


  1. You can use the online version of the form SC2 here.

  2. Download from the official government website: The SC2 form can be downloaded from the UK government website. Simply search for "SC2 form" on the website, and you should be directed to the appropriate page where you can download the form.

  3. Request by phone: You can also request the SC2 form by phone by calling the Statutory Payment Helpline on 0300 200 3500. They will send you the form by post.

  4. Request from your doctor: If you have been signed off from work due to illness or injury, you can ask your doctor for an SC2 form. They may be able to provide you with a copy or direct you to where you can get one.


Once you have the SC2 form, you will need to fill it out and send it to your employer to claim SSP. Make sure to read the instructions carefully and provide all necessary information, including your personal details, the start and end date of your illness or injury, and any other relevant details. Your employer will use the information on the form to determine your eligibility for SSP and to calculate the amount you are entitled to.


The Role of Form SC2 in Claiming SSP

Form SC2, also known as the Employee's Statement of Sickness, is a key document for employees seeking to claim SSP. This form is used to provide evidence to employers that an employee has been off work due to sickness and is thereby eligible to claim SSP.


Eligibility for SSP

To be eligible for SSP, an employee must have been off work due to illness for at least four consecutive days, including non-working days. The eligibility also hinges on the employee's average weekly earnings, which must be at least £120. However, the first three days of sickness are typically unpaid, with SSP being paid from the fourth day of illness. In cases where an employee has had a period of sick leave in the previous eight weeks, SSP can be claimed from the first day, as it is considered a continuation of the same 'period of incapacity for work'.


How to Claim SSP

The process of claiming SSP varies depending on employer policies. Generally, employees must inform their employer of their sickness within seven days, with some employers requiring earlier notification. In the first week of absence, employees might need to fill in a form provided by the employer, write a letter, or make a phone call to report their sickness. From the second week onwards, a doctor's certificate or fit note is typically required to continue receiving SSP.


Form SC2: Employee’s Statement of Sickness

Form SC2 plays a pivotal role in the SSP claim process. This self-certification form, which can be obtained online, from the government website, by phone, or from a doctor, is filled out by the employee. It details the start and end date of the illness or injury and other relevant information. This form helps employers determine an employee's eligibility for SSP and the amount they are entitled to.


What Happens if an Employer Rejects the Statement of Sickness?

If an employer does not accept an employee’s statement of sickness for SSP claims, the employee should first verify their eligibility for SSP. If they believe they are eligible but the employer disagrees, the employee can take steps like contacting the employer’s HR department, seeking advice from organizations like Citizens Advice or ACAS, or, as a last resort, taking legal action by making a claim to an employment tribunal.


Understanding the significance of SSP and the role of Form SC2 in the UK is essential for every working individual. This knowledge empowers employees to effectively navigate the process of claiming SSP, ensuring they receive the financial support they are entitled to during periods of illness. In the following sections, we will delve deeper into the intricacies of Form SC2 and provide a comprehensive guide on filling out and submitting this crucial document.



What Happens if the Employer Does Not Accept the Employee’s Statement of Sickness to Claim Statutory Sick Pay?

If an employer does not accept an employee’s statement of sickness to claim Statutory Sick Pay (SSP) in the UK, there are several steps that the employee can take to resolve the issue.


Firstly, the employee should check whether they meet the eligibility criteria for SSP. To be eligible for SSP, the employee must have been off work for at least four consecutive days due to illness or injury and earn an average of at least £120 per week. If the employee does not meet these criteria, they may not be entitled to SSP.


If the employee believes they are eligible for SSP, they should speak to their employer and explain why they believe their statement of sickness is valid. The employer may have specific policies or procedures in place for dealing with sick pay claims, so it is important to understand these and follow them.


If the employer still refuses to accept the statement of sickness, the employee may be able to make a complaint or appeal the decision. This may involve contacting the employer’s HR department, trade union representative, or independent mediation service. The employee may also be able to seek advice from organizations such as Citizens Advice or ACAS.


If these steps do not resolve the issue, the employee may need to take legal action. They can make a claim to an employment tribunal, which will consider the evidence and make a decision on whether the employer has acted unfairly or unlawfully. It is important to note that there are strict time limits for making a claim, so the employee should seek legal advice as soon as possible.


Thus, if an employer does not accept an employee’s statement of sickness to claim Statutory Sick Pay in the UK, the employee should check their eligibility for SSP, speak to their employer and follow any procedures in place, make a complaint or appeal if necessary, and seek legal advice if all else fails.



How to Complete the Employee’s Statement of Sickness (Form SC2) for SSP Claims


Understanding the Employee’s Statement of Sickness (Form SC2)

Form SC2, or the Employee’s Statement of Sickness, is a key document for employees in the UK needing to claim Statutory Sick Pay (SSP) due to illness. This form is necessary when an employee has been sick for more than three consecutive days. It's a self-certification form, used to provide evidence of sickness to the employer.


Filling Out Form SC2: A Step-by-Step Guide


  1. Accessing the Form: The SC2 form can be obtained from various sources including online on the HMRC website, from a doctor's surgery, or by request over the phone.

  2. Personal Details: The form requires basic personal information, such as full name, date of birth, and National Insurance number.

  3. Employment Information: Details about current and previous employment are necessary, which helps in identifying the employer responsible for paying SSP.

  4. Sickness Details: The form must include the start and end date of the illness or injury, along with any relevant details about the sickness.

  5. Signature and Submission: Once completed, the form must be signed and dated. It can be submitted online or printed out and sent to the employer by post.


Why Accurate Completion is Crucial

Accuracy in filling out Form SC2 is crucial as it directly impacts the eligibility and amount of SSP an employee can claim. Incorrect or incomplete information can lead to delays or denials in SSP payments.


Employer’s Role and Form SSP1

Employers, on their part, are required to fill out the SSP1 form. This form is shared with Jobcenter Plus to assist in determining the employee's eligibility for claiming benefits. It includes details such as the employer's name, address, National Insurance number, and payroll or employee number. The SSP1 form also specifies why SSP cannot be paid to the employee if applicable.


Determining Qualifying Days for SSP

Qualifying days are the days an employee usually works on and are critical in calculating SSP. For example, if an employee works from Monday to Friday and is off sick from Saturday to Sunday, the period of incapacity for work (PIW) runs from Sunday to Saturday. SSP is not paid for the first three qualifying days but is paid from the fourth day onwards. If an employee has been sick within the previous eight weeks, SSP can be claimed from the first day of the new sickness period.


Reporting Changes in Circumstances

It is important for employees to report any changes in their circumstances that might affect their entitlement to SSP. This includes changes in the duration of sickness, recovery status, or any other employment changes.


Completing the Employee’s Statement of Sickness (Form SC2) accurately and promptly is vital for employees seeking SSP in the UK. Understanding the details required in the form, along with the role of the employer in filling out Form SSP1, ensures that the process of claiming SSP is smooth and hassle-free. The next section will provide an in-depth look at the broader context and implications of the Statement of Sickness - Form SC2 in the UK.



The Broader Context and Implications of the Statement of Sickness - Form SC2


Form SC2: More Than Just a Formality

Form SC2, the Statement of Sickness, is a crucial document in the UK for employees seeking to claim Statutory Sick Pay (SSP). While it appears to be a simple formality, its role is significant in ensuring the rights of employees are protected during times of illness, and in helping employers manage sick leave and SSP effectively.


Comprehensive Information in Form SC2

The form captures essential details like the employee’s name, National Insurance number, date of birth, and the period of incapacity. This information is vital for employers to assess the legitimacy of the sickness claim and to determine the duration and payment of SSP.


Submission and Acceptance of Form SC2

Employees must submit Form SC2 to their employers as soon as possible. Employers may accept electronic submissions, depending on their internal policies. The form serves as a basis for employers to decide on SSP eligibility and helps in tracking and managing employee absences.


Employers’ Role and Responsibilities

Employers should treat Form SC2 with care, using the information solely for administering SSP and monitoring absences. Employers may request additional medical evidence if necessary, but should respect the privacy of employees and not seek specific details about their medical condition.


When Employers Can Deny SSP

Employers may delay or refuse SSP if an employee fails to provide Form SC2 or other required medical evidence. However, employers should not contact the employee’s doctor directly without consent, respecting data protection laws in the UK.


Patterns of Absence and Employer Response

Employers should be vigilant for patterns of absence that might indicate misuse of the system. Repeated short absences, particularly around weekends or major events, may warrant investigation. However, actions such as disciplinary measures or withholding SSP should be taken fairly and in line with established procedures.


Creating a Healthy Work Environment

Employers are encouraged to create a work environment that minimizes sickness absences. This includes investing in ergonomically sound furniture, enforcing health and safety standards, and promoting positive motivation. Adjustments to work duties and environments, based on doctors' recommendations, can aid employees with health issues to return to work more effectively.


Balancing Employee Rights and Business Needs

While it is essential for businesses to manage sickness absences effectively, they must also respect and protect the rights of employees. This balance is crucial for maintaining morale and ensuring a fair and supportive workplace culture.


The Importance of Form SC2 in the SSP Ecosystem

The Statement of Sickness - Form SC2 in the UK plays a pivotal role in the Statutory Sick Pay system. It not only aids employees in claiming their rightful SSP but also helps employers in managing sickness absences responsibly. By understanding and respecting the purposes and processes surrounding Form SC2, both employees and employers can contribute to a healthier, more productive workplace, ensuring that the SSP system functions effectively and fairly for all parties involved.


A statement of sickness is an important document for employees who are unable to work due to illness or injury. It provides evidence of the employee’s condition and helps ensure that they receive the SSP they are entitled to. Employees should make sure to obtain a statement of sickness as soon as possible after the start of their illness or injury and provide it to their employer promptly. This will help ensure that the employer can make any necessary arrangements to cover the employee’s absence and that the employee receives the SSP they are entitled to.



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