How to Submit Annual Accounts to Companies House?
Updated: May 17
As a business owner in the UK, submitting annual accounts to Companies House is a legal requirement that you must comply with. These annual accounts provide a clear overview of your company's financial status and are used by various stakeholders, including investors, creditors, and HMRC, to make decisions about your business. In this article, we will guide you on how to submit your annual accounts to Companies House in the UK.
Submitting annual accounts to Companies House is an essential part of running a business in the UK. It is a legal requirement that all UK companies submit their annual accounts and other statutory documents to Companies House every year. Failure to do so can result in hefty fines or even legal action against your company. In this article, we will discuss the steps involved in submitting annual accounts to Companies House in the UK.
Follow the following steps to your Annual Accounts to Companies House:
Step 1: Choose the Right Form of Company
The first step in submitting your annual accounts is to select the right form. The type of form you will need to complete depends on the size and structure of your business. Here are the different forms you may need to complete:
Micro-entity accounts (for companies with a turnover of up to £632,000)
Small company accounts (for companies with a turnover of up to £10.2 million and assets of up to £5.1 million)
Medium-sized company accounts (for companies with a turnover of up to £36 million and assets of up to £18 million)
Large company accounts (for companies with a turnover of over £36 million and assets of over £18 million)
It is essential to choose the correct form of company.
Step 2: Understand the Filing Deadlines
Before submitting your annual accounts, it is essential to know the filing deadlines for your company. The filing deadline for private limited companies is usually nine months after the end of the accounting period. For example, if your company's accounting period ends on 31st December, the filing deadline for your annual accounts would be 30th September of the following year. Failure to meet the deadline will result in a fine, which increases the longer the delay.
Step 3: Choose the Right Type of Annual Accounts
The type of annual accounts you need to submit to Companies House will depend on the size of your company. For small companies, you can submit either abbreviated accounts or full accounts. Abbreviated accounts are a simplified version of the full accounts, which includes the balance sheet and notes on the accounts. Small companies are defined as companies with an annual turnover of less than £10.2 million, assets worth less than £5.1 million, and fewer than 50 employees. Full accounts include a profit and loss statement, balance sheet, cash flow statement, and notes on the accounts. Large companies must submit full accounts.
Thus, the first step in submitting your annual accounts is to select the right form. The type of form you will need to complete depends on the size and structure of your business. Here are the different forms you may need to complete:
Micro-entity accounts (for companies with a turnover of up to £632,000)
Small company accounts (for companies with a turnover of up to £10.2 million and assets of up to £5.1 million)
Medium-sized company accounts (for companies with a turnover of up to £36 million and assets of up to £18 million)
Large company accounts (for companies with a turnover of over £36 million and assets of over £18 million)
Step 4: Prepare Your Annual Accounts
Once you have determined the type of accounts you need to submit, you should start preparing your annual accounts. Your annual accounts should be prepared in accordance with the UK Generally Accepted Accounting Principles (UK GAAP) or International Financial Reporting Standards (IFRS) if your company is listed on a stock exchange. You should also ensure that your accounts are accurate, complete, and comply with Companies House requirements.
Step 5: Submit Your Annual Accounts to the Companies House
When you are ready to submit your annual accounts to Companies House, you can do so online or by post. Online filing is the preferred method as it is quicker and cheaper. To file online, you need to create an account on the Companies House website and register your company. You will then be able to upload your annual accounts and submit them to Companies House. You can pay the filing fee using a debit or credit card or by bank transfer. The fee for submitting annual accounts varies depending on the type of accounts you are submitting.
If you prefer to file your annual accounts by post, you can download the appropriate forms from the Companies House website. You should complete the form, attach your annual accounts, and send them to Companies House by post. The address to send your annual accounts can be found on the Companies House website. You should ensure that you allow sufficient time for your annual accounts to be received and processed by Companies House before the filing deadline.
Step 6: Review Your Filing Confirmation
Once you have submitted your annual accounts to Companies House, you should receive a confirmation of filing. You should review this confirmation to ensure that your annual accounts have been accepted and filed correctly. If there are any errors or omissions, you should contact Companies House as soon as possible to rectify the situation.
In conclusion, submitting annual accounts to Companies House is an essential part of running a business in the UK. By understanding the filing deadlines, choosing the right type of accounts, preparing your annual accounts, submitting them to Companies House, and reviewing your filing confirmation, you can ensure that your company complies with the legal requirements and avoid fines or legal action.
Do You Have to Send Original Signed Accounts to Companies House?
No, you do not need to send originally signed accounts to Companies House in the UK. Companies House accepts electronic submissions of annual accounts and does not require physical copies to be sent.
When submitting annual accounts electronically, you will need to upload a copy of your accounts in the required format, along with any necessary attachments and disclosures. You will also need to provide certain information about your company, such as your company name, registration number, and accounting period.
Once you have completed the online submission form and uploaded your annual accounts, you will receive an acknowledgment from Companies House confirming that they have received your submission. You will also receive a reference number that you can use to track the status of your submission.
How Do I Send Revised Accounts to Companies House?
There are several reasons why you may need to send revised accounts to Companies House in the UK. Here are some common situations that may require submitting revised accounts:
Error Correction: One of the main reasons for revising accounts is to correct errors or inaccuracies in the previously filed accounts. Mistakes can happen, such as miscalculations, omissions, or incorrect presentation of financial information. By sending revised accounts, you can rectify these errors and ensure that the information submitted to Companies House accurately reflects your company's financial position.
Compliance with Accounting Standards: Accounting standards and regulations may change over time. If there are updates to the standards that impact your company's financial reporting, you may need to revise your accounts to ensure compliance with the latest requirements. This could involve adjusting the way certain items are recognized, measured, or disclosed in your financial statements.
Additional Disclosures or Information: There may be instances where you realize that certain disclosures or information were omitted or incomplete in the original accounts. Revised accounts provide an opportunity to include the necessary additional details to meet the disclosure requirements. This could involve providing more information about related party transactions, contingent liabilities, or any other relevant disclosures that were missing or insufficient in the initial submission.
Amendments to Previously Reported Figures: Sometimes, new information becomes available after filing the original accounts that necessitate adjustments to previously reported figures. This can occur if there are changes in estimates, the discovery of errors or omissions, or the receipt of additional information that affects the financial statements. By revising the accounts, you can ensure that the reported figures are accurate and up to date.
Compliance with Legal Obligations: Companies House requires accurate and timely submission of financial statements as part of your legal obligations. Failure to provide correct information or meet filing deadlines can result in penalties or other legal consequences. Submitting revised accounts when necessary helps you fulfill your obligations and maintain compliance with the regulations.
Overall, sending revised accounts to Companies House allows you to rectify errors, update information, comply with accounting standards, and fulfill your legal obligations. It ensures that the information available to stakeholders and the public accurately reflects your company's financial position and performance.
The Process of Sending Revised Accounts to Companies House
If you need to send revised accounts to Companies House in the UK, the process can be relatively straightforward. Here's a step-by-step guide to help you:
Obtain the Correct Version of the Accounts: Ensure that you have the revised and corrected version of the accounts ready. This may involve making amendments or updates to the original accounts that were previously submitted.
Prepare the Revised Accounts: Review the original accounts and make the necessary changes. This could involve correcting errors, updating figures, or including additional information that was missing or incorrect in the original submission. Ensure that the revised accounts are accurate and comply with the relevant accounting standards and regulations.
Prepare the Required Documentation: Along with the revised accounts, you may need to provide certain supporting documents. These can include director's reports, auditor's reports (if applicable), and any other relevant disclosures or statements.
Access the Companies House Website: Visit the official Companies House website (www.gov.uk/government/organisations/companies-house) and log in to your account. If you don't have an account, you will need to create one. This account will allow you to file documents electronically.
Navigate to the Correct Filing Section: Once logged in, find the appropriate section for filing accounts. This may be located under the "File company information" or a similar tab. Follow the instructions to proceed with the submission.
Complete the Online Form: You will be prompted to complete an online form to provide the necessary details about the revised accounts. This may include selecting the correct accounting period, attaching the revised accounts file, and providing any additional information or explanations required.
Review and Confirm Details: Before submitting, carefully review all the information you've entered to ensure its accuracy. Check that the attached revised accounts are the correct versions and that all supporting documents are included as required.
Submit the Revised Accounts: Once you are confident that everything is accurate and complete, submit the revised accounts through the online system. The submission will be processed by Companies House, and you should receive confirmation of receipt.
Keep Records: It's essential to keep copies of the revised accounts and all supporting documents for your records. This will help you maintain accurate financial records and provide evidence of the revisions made.
Remember, if you're unsure about any aspect of the process or have specific questions, it's advisable to seek professional advice or contact Companies House directly for guidance. They can provide assistance based on your unique circumstances.
Are a Company's Annual Accounts Sent to Companies House, Public in the UK?
Yes, in the UK, companies are required to file their annual accounts with Companies House, which is a government agency responsible for maintaining the official register of companies in the UK.
Once filed, the annual accounts become a matter of public record, which means that anyone can access them by searching the Companies House website or by requesting copies directly from Companies House.
What Are Different Types of Companies Which Have to Submit Annual Accounts to Companies House?
In the UK, there are various types of companies that are required to submit annual accounts to Companies House. The types of companies that are required to submit annual accounts are determined by their legal structure and the regulations governing them. Below are some of the most common types of companies that have to submit annual accounts to Companies House:
Private Limited Companies (Ltd)
Private Limited Companies (Ltd) are the most common type of company in the UK. They are owned by shareholders and can have one or more directors. Private Limited Companies are required to submit annual accounts to Companies House, which include a balance sheet, profit and loss statement, and notes on the accounts.
Public Limited Companies (PLC)
Public Limited Companies (PLC) are companies whose shares are traded on a stock exchange. They are owned by shareholders and can have one or more directors. Public Limited Companies are required to submit annual accounts to Companies House, which include a balance sheet, profit and loss statement, and notes on the accounts.
Limited Liability Partnerships (LLP)
Limited Liability Partnerships (LLP) are a type of partnership where the partners have limited liability for the debts of the partnership. LLPs are required to submit annual accounts to Companies House, which include a balance sheet, profit and loss statement, and notes on the accounts.
Community Interest Companies (CIC)
Community Interest Companies (CIC) are companies that exist to benefit the community rather than their shareholders. CICs are required to submit annual accounts to Companies House, which include a balance sheet, profit and loss statement, and notes on the accounts.
Companies Limited by Guarantee (CLG)
Companies Limited by Guarantee (CLG) are companies that do not have shareholders but have members who guarantee to pay a set amount in the event of the company being wound up. CLGs are required to submit annual accounts to Companies House, which include a balance sheet, profit and loss statement, and notes on the accounts.
Charitable Companies
Charitable Companies are companies that exist for charitable purposes. Charitable Companies are required to submit annual accounts to Companies House, which include a balance sheet, profit and loss statement, and notes on the accounts.
Limited Liability Partnerships (LLP)
Limited Liability Partnerships (LLPs) in the UK are required to submit annual accounts to Companies House each year. The process for submitting annual accounts for LLPs is similar to that for limited companies.
Can You Submit Accounts to HMRC Instead of the Companies House?
No, you cannot submit accounts to HMRC instead of Companies House in the UK. HMRC (Her Majesty's Revenue and Customs) and Companies House are two separate government bodies with distinct functions and responsibilities.
Companies House is responsible for the registration and regulation of companies and other entities in the UK. One of its key functions is to collect and maintain information on companies and make it available to the public. Companies House also requires companies to submit annual accounts, along with other statutory documents, which are then made available to the public.
On the other hand, HMRC is responsible for collecting taxes and enforcing tax laws in the UK. HMRC requires companies to submit tax returns and pay the appropriate taxes based on their income and profits.
Although both Companies House and HMRC require financial information from companies, the information they require and the purposes for which they use it are different. Companies House requires companies to submit annual accounts for the purpose of ensuring transparency and accountability, whereas HMRC requires companies to submit tax returns and pay taxes based on their income and profits.
Can I Post My Annual Accounts to Companies House?
Yes, you can post your annual accounts to Companies House in the UK. In addition to filing online, submitting paper documents by post is another option available to companies for filing their annual accounts. However, it is important to ensure that the paper documents are correctly completed, signed, and dated before being sent to Companies House.
To submit your annual accounts by post, you will need to print the appropriate forms from the Companies House website, complete them accurately and legibly, and send them along with any supporting documentation to the address specified on the forms. The forms you need to submit will depend on the legal structure of your company and the type of accounts being submitted.
When submitting your accounts by post, it is essential to ensure that they arrive at Companies House by the filing deadline to avoid late filing penalties. Companies House advises that you allow at least five working days for your documents to reach them by post, so it is a good idea to send them well in advance of the filing deadline.
To Which Address Should I Post My Annual Accounts to Companies House in the UK?
The address to which you should post your annual accounts to Companies House in the UK depends on the location of your company's registered office.
If your company's registered office is in England and Wales, you should send your accounts to the following address:
Companies House
Crown Way
Cardiff
CF14 3UZ
If your company's registered office is in Scotland, you should send your accounts to the following address:
Companies House
4th Floor
Edinburgh Quay 2
139 Fountainbridge
Edinburgh
EH3 9FF
If your company's registered office is in Northern Ireland, you should send your accounts to the following address:
Companies House
Second Floor
The Linenhall
32-38 Linenhall Street
Belfast
BT2 8BG
It is important to ensure that your annual accounts are sent to the correct address, as failure to do so may result in delays in processing or even the rejection of your submission.
In addition to sending your accounts by post, you can also file them online using the Companies House WebFiling service or through third-party software. Online filing is generally quicker and more efficient than submitting paper documents by post, and it also provides immediate confirmation of receipt by Companies House.
Can We Submit Annual Accounts to Companies House in the UK by a Third Party Software?
Yes, it is possible to submit annual accounts to Companies House in the UK using third-party software. There are a number of software solutions available that allow businesses to prepare and file their annual accounts directly with Companies House.
As a matter of fact, submitting annual accounts using third-party software can offer a range of benefits, such as automated data entry, error checking, and real-time updates on the status of your submission. Additionally, using third-party software can help to streamline your accounting processes and reduce the risk of errors or omissions in your accounts.
It is important to note, however, that if you choose to file your annual accounts using third-party software, you are still ultimately responsible for the accuracy and completeness of your accounts. You should ensure that you are using a reputable and reliable software solution and that you carefully review your accounts before submitting them to Companies House.
Which Third-Party Software Can Be Used to Submit Annual Accounts to Companies House?
There are a number of third-party software solutions available in the UK that can be used to submit annual accounts to Companies House. These software solutions offer a range of features and benefits, such as automated data entry, error checking, and the ability to file multiple documents at once. Here are some examples:
FreeAgent: FreeAgent is an online accounting software that allows businesses to manage their finances and file their annual accounts and tax returns directly with HMRC and Companies House. FreeAgent offers a user-friendly interface, real-time updates, and a range of features to help businesses stay on top of their finances.
Xero: Xero is another popular online accounting software that allows businesses to manage their finances and file their annual accounts and tax returns directly with HMRC and Companies House. Xero offers a range of features, including automated bank feeds, invoicing, and expense tracking.
QuickBooks: QuickBooks is a cloud-based accounting software that offers a range of features, including invoicing, expense tracking, and payroll. QuickBooks also allows businesses to file their annual accounts and tax returns directly with HMRC and Companies House.
Sage Business Cloud Accounting: Sage Business Cloud Accounting is an online accounting software that allows businesses to manage their finances and file their annual accounts and tax returns directly with HMRC and Companies House. Sage offers a range of features, including automated bank feeds, invoicing, and expense tracking. This is the new form of Sage 50 Essential.
Iris: Iris is a software provider that offers a range of accounting, payroll, and HR solutions for businesses of all sizes. Iris offers a range of software solutions that can be used to file annual accounts and tax returns directly with HMRC and Companies House.
These are just a few examples of the many third-party software solutions available in the UK that can be used to file annual accounts and tax returns directly with HMRC and Companies House. There are a large number of other software for the purpose as well. However, it is important to choose a software solution that meets the specific needs of your business type and that is compatible with the filing requirements of Companies House. For example:
1. The following software are recommended and may be used for Annual Accounts to Companies House by Private Limited Companies (Ltd) and Public Limited Companies (PLC):
VT Filer, Xero Tax, AJACCTS, Inform Direct, CaseWare Accounts Production, Capium Accounts Production, CCH iXBRL Review & Tag Seahorse, CCH Accounts Production, Cosec Framework, Forbes Accounts, Forbes Company Register, Forbes EINC, IRIS Accounts Production, FreeAgent, gbooks Company Accounts, Just Dormant Accounts, Forbes Accounts, Forbes Company Register, Forbes EINC, Easy Digital Filing, Eureka Software, PTP Accounts Production, AP Solution, Ayiza, TaxCalc Accounts Production, Relate Accounts Production, CT600CH, Accounts Production, Sage Accounts Production, Cloud Accounting Software, Taxfiler Accounts Production, Digita, ONESOURCE, Sage Accounts Production Advanced, Sage Accountant Cloud - Final Accounts.
2. The following software are recommended and may be used for Annual Accounts to Companies House by Limited Liability Partnerships (LLPs):
TaxCalc Accounts Production, AP Solution, CCH iXBRL Review & Tag, CaseWare Accounts Production, Capium Accounts Production, Ayiza, Seahorse,Eureka Software, Forbes Accounts, Forbes Company Register, Forbes EINC, Sage Accountant Cloud - Final Accounts, IRIS Accounts Production, Taxfiler Accounts Productiongbooks Company Accounts, PTP Accounts Production, Accounts Production, Sage Accounts Production, Cloud Accounting Software, Sage Accounts Production Advanced, Digita, VT Filer
3. The following software are recommended and may be used for Annual Accounts to Companies House by charities:
Ayiza, AP Solution,CCH iXBRL Review & Tag, Sage Accounts Production, CCH Accounts Production, Sage Accountant Cloud - Final Accounts, Seahorse, Sage Accounts Production Advanced, Forbes Accounts, Forbes Company Register, Forbes EINC, IRIS Accounts Production, PTP Accounts Production, Accounts Production, Relate Accounts Production
But before you can submit your annual accounts online, you must first register as an electronic filer.
Can I Email My Annual Accounts to Companies House in the UK?
No, you cannot email your annual accounts to Companies House in the UK. Companies House requires all annual accounts to be submitted electronically using their online filing service. This service is secure, fast, and easy to use.
Should We Use the Services of a Professional Accountant to Submit Annual Accounts to Companies House?
A simple answer will be "yes you should". Using the services of a professional accountant can be beneficial for businesses when submitting annual accounts to Companies House in the UK. Here are a few reasons why:
Expertise and knowledge: Professional accountants have the expertise and knowledge to ensure that your annual accounts are prepared accurately and in compliance with UK accounting standards. They can provide guidance on complex accounting issues and ensure that your accounts are submitted on time and in the correct format.
Time-saving: Preparing and submitting annual accounts can be time-consuming, especially if you are unfamiliar with the process or have a complex financial situation. Using a professional accountant can help to streamline the process and save you time, allowing you to focus on running your business.
Reduced risk of errors: Professional accountants are trained to identify potential errors and omissions in your accounts, and can help to ensure that your accounts are accurate and complete. This can help to reduce the risk of errors or omissions that could result in penalties or fines from Companies House.
Tax planning and advice: A professional accountant can also provide valuable tax planning and advice, helping you to minimize your tax liability and take advantage of available tax breaks and incentives.
Representation in case of an audit: In the event of an audit or investigation by Companies House, a professional accountant can provide representation and support, helping to ensure that your interests are protected and that any issues are resolved quickly and efficiently.
Overall, using the services of a professional accountant can provide businesses with the expertise, support, and guidance they need to ensure that their annual accounts are prepared and submitted accurately and in compliance with UK accounting standards. Pro Tax Accountant has a team of professionals who can submit your annual accounts in the most professional way.