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Refunds of UK VAT for Non-UK Businesses | VAT Notice 723A | Form VAT66A | Form VAT65A

The VAT Notice 723A is a comprehensive guide for businesses established outside the UK, detailing how they can reclaim VAT incurred in the UK. This article provides an overview of the key points in the notice.

Refunds of UK VAT for Non-UK Businesses

Overview of VAT Notice 723A

The VAT Notice 723A applies to supplies made on or after 1 January 2021. It explains how businesses established outside the UK can reclaim VAT incurred in the UK. It also covers how UK and Isle of Man businesses can claim a refund of VAT incurred abroad. The notice is governed by several UK laws, including the Value Added Tax Act 1994, VAT Regulations 1995, and The VAT (Miscellaneous and Transitional Provisions, Amendment and Revocation) (EU Exit) Regulations 2020.

Refunds of UK VAT for Non-UK Businesses

If you're registered for business purposes in a country outside the UK and you buy goods or services in the UK, you may have to pay UK VAT. However, if you're not registered for VAT in the UK, you may be able to use this scheme to reclaim VAT charged on imports into the UK or purchases of goods and services used in the UK.

To apply for this scheme, you must meet two conditions: you are not registered, liable, or eligible to be registered for VAT in the UK, and you have no place of business or other residence in the UK and do not make any supplies in the UK.

Goods and Services Eligible for VAT Reclaim

During the refund period, you can claim UK VAT on goods and services purchased and goods imported into the UK. However, there are certain goods and services on which you cannot reclaim VAT, such as goods and services used for non-business activities, any supply used or to be used to make a supply in the UK, and business entertainment or hospitality expenses.

Application Process and Time Limits

There is no maximum amount you can claim, but the UK has set minimum claim amounts that can be refunded. Your application should cover any VAT you're reclaiming over a period of at least 3 months but not more than the full prescribed year. You must make any claim no later than 6 months after the end of the 'prescribed year' in which you incurred the VAT.

Electronic Submission of Claims

You can now submit claims electronically using HMRC’s Secure Data Exchange Service (SDES) system. The system is optional and there are no immediate plans to make it mandatory.

Postal Claims

If you do not want to use the Secure Data Exchange Service, or you do not register for the service before 30 November, you must post your claim to HMRC on or before 31 December.

Certificate of Status

When you make your first application, you must also include a certificate of status (CoS) from the official authority in your own country showing that you’re registered for business purposes in that country.

Proof of VAT Payment

You must have correctly completed invoices, vouchers, or receipts from your suppliers showing various details, including an identifying number, your supplier’s name, address and VAT registration number, your name and address, details of goods or services supplied, the date of supply, the cost of the goods or services (excluding VAT), the rate of VAT, and the amount of VAT charged.

Method of Payment

Payment can be made directly to your own bank through SWIFT (Society for Worldwide Inter-Bank Financial Telecommunications), a UK bank, or by payable order in sterling directly to yourself or to your appointed agent.

Application Rejection and Appeals

If your application is rejected, HMRC will tell you the reasons why. If you do not agree with the decision, you can either ask for the decision to be reviewed by an HMRC officer not previously involved in the matter or appeal to an independent tribunal.

How UK and Isle of Man Businesses Can Claim Overseas VAT

UK and Isle of Man businesses can claim refunds of VAT from the EU and in other countries abroad. This process varies across the world so you will need to follow the procedure set out by the country from which you’re making the claim. UK businesses may need to provide a certificate of status to get a refund.

The VAT Notice 723A provides a comprehensive guide for non-UK businesses on how to reclaim VAT incurred in the UK. It's important to understand the conditions, application process, and time limits to ensure a successful claim. Always consult with a tax professional or the HMRC for specific advice related to your business.

Certificate of Status of Your Overseas Business and Form VAT66A

Certificate of Status of Your Overseas Business and Form VAT66A: The Connection

Navigating the complexities of international business taxation can be daunting. However, understanding key documents like the Certificate of Status and Form VAT66A can make the process more manageable. This article will delve into what these documents are and how they are interconnected.

What is a Certificate of Status?

A Certificate of Status is a document issued by the official authority in your country, verifying that you're registered for business purposes. This certificate is crucial for businesses established outside the UK intending to reclaim VAT incurred in the UK. The certificate must contain:

  • The name, address, and official stamp of the authorizing body.

  • Your own name and address, and any trading name you use.

  • The nature of your business.

  • Your business registration number.

The certificate is valid for 12 months and will be accepted for all claims you make during that period. At the end of the 12 months, you must send a new certificate with your next claim.

What is Form VAT66A?

Form VAT66A is a document used to verify the status of your overseas business when making Part 21 of the VAT Regulations 1995 claims for VAT incurred in the UK. This form is essentially a version of the Certificate of Status that is recognized by the UK's HM Revenue and Customs (HMRC).

The Connection Between the Certificate of Status and Form VAT66A

The connection between the Certificate of Status and Form VAT66A lies in their shared purpose: to verify the status of your overseas business for VAT reclaim purposes in the UK. When you make your first application for a VAT refund, and every 12 months after that, you must provide HMRC with an official Certificate of Status. This can be in the form of the VAT66A or a similar document issued by an official authority in your country.

The Certificate of Status or VAT66A is a crucial document that proves your business is registered in your home country. Without this document, you cannot reclaim VAT incurred in the UK. For confirming the status of your international business when making claims under Part 21 of the VAT Regulations 1995 for VAT spent in the UK, you can utilize form VAT66A. Form VAT66A is issued by the HM Revenue and Customs (HMRC) in the UK. HMRC is the authority in charge of tax, payments, and customs services in the United Kingdom.

Understanding the Certificate of Status and Form VAT66A is essential for non-UK businesses seeking to reclaim VAT incurred in the UK. These documents verify your business status and are a prerequisite for making a VAT refund claim. Always ensure that your Certificate of Status is up to date and submitted alongside your VAT refund application to ensure a smooth and successful claim process.

What is the VAT65A Form in the UK

What is the VAT65A Form

Navigating the world of taxes can be a daunting task, especially when it involves international transactions. For businesses operating outside the UK but having transactions within its borders, understanding the VAT65A form is critical. This form plays an essential role in claiming Value Added Tax (VAT) refunds for these businesses. Let's delve into what exactly the VAT65A form is and its purpose in the UK.

What is the VAT65A Form?

The VAT65A form is a document used by businesses registered outside the UK to reclaim VAT paid on goods and services purchased within the UK. It is part of the UK's taxation system managed by Her Majesty's Revenue and Customs (HMRC). This form is a fundamental part of the VAT refund process, enabling businesses to recoup some of the costs incurred during their operations in the UK.

The Purpose of VAT65A Form

The primary purpose of the VAT65A form is to facilitate the process of VAT refunds for non-UK businesses. When businesses purchase goods or services in the UK, they usually pay VAT on these transactions. However, under certain circumstances, these businesses can claim back this VAT, reducing their overall business costs.

VAT Refunds: An Overview

VAT is a tax levied on most goods and services supplied in the UK. For businesses, this tax is often a part of their operational costs. However, the UK government allows certain businesses, particularly those not based within the country, to reclaim the VAT they have paid. This is where the VAT65A form comes into play.

Who Can Use the VAT65A Form?

The VAT65A form is specifically designed for businesses registered outside the UK. If your business is not registered in the UK but has incurred VAT in the country, you will need to use this form to claim a refund of the VAT paid.

Filling Out the VAT65A Form

Filling out the VAT65A form requires a clear understanding of your business transactions and the VAT paid. It includes sections for detailed information about your business, the nature of your transactions in the UK, and the amount of VAT you are claiming. It is crucial to ensure the information is accurate and complete to avoid potential delays or rejections in your VAT refund claim.

How to Fill Different Sections of VAT65A Form in the UK

The VAT65A form is a crucial document for business persons not established in the UK but seeking a refund of the VAT. This guide will walk you through the process of filling out the different sections of the VAT65A form.

Section 1: Personal and Business Information

Start by entering your Unique Reference Number (URN) if this isn't your first application. If an agent is completing the form on behalf of a trader, mark 'X' in the provided box.

Next, fill in your personal details, including your forename(s) and surname or the name of your business. Provide your address details, including the house name/number, street name, place (town and county for the UK), country, and postal reference (postcode for the UK).

Section 2: Business Details

In this section, describe the nature of your business. For the country in which you are established, have your domicile, or have your normal place of residence, provide your Tax/Business registration number and the name and address of the official authority.

Section 3: Application Period and Refund Details

Specify the period covered by this application by entering the start and end months and years. State the total amount of refund requested, referring to the itemized schedules on page 3 of the form.

Section 4: Bank Account Details

Enter the details of the account where you would like to receive the payment of your requested refund. You can choose between a Non-UK bank account, a UK bank account, or a Postal account. Provide the necessary details such as IBAN, currency of account, Bank SWIFT code, and Bank identifier code.

Section 5: Declaration and Contact Information

Sign the declaration, agreeing to pay back any monies wrongfully obtained. Enter the date and place where the application was signed. Provide your contact phone number, fax number, and email address.

Section 6: Business Activities and Supplies

Declare the goods or services specified on the itemized schedule(s) that were used for business activities in the UK. Indicate the type of supply you engaged in during the period covered by this application.

Section 7: Itemized Schedule

Complete the itemized schedule at question 9 on page 3. If you need more space, use as many copies of the VAT65A(CS) as you need. You must send two copies of each schedule.

Section 8: Document Submission

Submit the necessary documents, including invoices and import documents. Each document submitted should be consecutively numbered starting with 1. The number should be inserted in the top right-hand corner. Enter details across the columns in respect of each invoice submitted.

Remember, the VAT65A form is a legal document, and it's essential to provide accurate and truthful information. Always read the VAT65A Notes before completing the form to ensure you understand all the requirements.

An Essential Tool for International Businesses

In conclusion, the VAT65A form is a vital tool for international businesses operating in the UK. It allows these businesses to reclaim VAT, ultimately reducing their costs and enhancing their profitability. Understanding and correctly using this form can significantly benefit non-UK businesses.

While the process of reclaiming VAT can seem complex, with a comprehensive understanding of the VAT65A form and how it functions, it becomes considerably more manageable. Remember, if you are a business registered outside the UK and have paid VAT within the country, you are entitled to claim a refund using the VAT65A form. It is an essential part of making the most of your business operations in the UK.

getting Professional Help to Make Refund Claims of UK VAT for Non-UK Businesses

Why is it a Good Idea to get Professional Help to Make Refund Claims of UK VAT for Non-UK Businesses

Value Added Tax (VAT) is a consumption tax levied on goods and services in the UK, charged at each stage of the supply chain, from production to the point of sale. It may seem straightforward for domestic businesses but for non-UK businesses, comprehending, calculating, and reclaiming VAT can be a daunting task. This complexity often necessitates the need for professional assistance.

Deciphering the Maze of VAT Regulations

One of the fundamental reasons why non-UK businesses should seek professional help for VAT refund claims is the intricacy of VAT laws and regulations. These policies vary according to the nature of goods and services, and even from one jurisdiction to another within the UK. Misinterpretation of these rules can result in inaccurate claims, penalties, or at worst, legal complications. Professional help ensures businesses navigate these complexities accurately, facilitating a smooth, error-free claim process.

Understanding International Tax Treaties and Agreements

The UK has agreements and treaties with numerous countries concerning taxation, including VAT. These treaties might permit businesses from certain countries to reclaim VAT under specific circumstances. A professional can help non-UK businesses understand these agreements, determine their eligibility for VAT reclaim, and guide them through the appropriate processes.

Handling Documentation and Compliance

Reclaiming VAT requires meticulous record-keeping and strict adherence to documentation procedures. Non-UK businesses might struggle to maintain records in the prescribed format or miss out on critical details, leading to the rejection of refund claims. Professional VAT consultants are adept at handling such documentation and ensuring compliance, reducing the chances of claim rejection due to paperwork errors.

Efficiency and Time-Saving

For non-UK businesses, comprehending and dealing with VAT refunds could mean substantial investment in time, resources, and manpower. The entire process of understanding the VAT laws, maintaining records, filing refund claims, and following up can be arduous and time-consuming. By outsourcing this task to professionals, businesses can focus more on their core operations, enhancing productivity and efficiency.

Post-Brexit VAT Implications

The landscape of VAT refunds for non-UK businesses changed considerably after Brexit. There have been alterations in VAT rules, regulations, and procedures that non-UK businesses need to adapt to. Professionals updated with the current taxation environment can guide businesses through these changes, ensuring that VAT refund claims comply with the post-Brexit VAT landscape.

Minimizing Financial Risks

Incorrect VAT claims can lead to financial risks, including penalties and fines. Additionally, businesses may miss out on potential refund opportunities due to a lack of knowledge or misunderstanding. Professional help can prevent such financial losses. Expert VAT accountants can ensure maximum refund claims, mitigating potential financial risks and improving the bottom line.

Conclusion: Maximizing Benefits with Professional Help

In a nutshell, the complexities of VAT refund claims for non-UK businesses can be efficiently managed by seeking professional help. With their in-depth understanding of VAT laws and regulations, international tax treaties, and post-Brexit VAT implications, professionals can ensure that businesses make accurate claims and maximize their refunds. Moreover, their expertise in handling documentation and compliance further facilitates a smooth and error-free claim process.

By leveraging professional help, non-UK businesses can not only save time and enhance efficiency but also minimize financial risks. So, while VAT refund claims might seem like a challenging task, with the right assistance, businesses can navigate this process effectively, ensuring their financial health and sustainability.


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